Create New: Create your own Quick Step to execute any sequence of commands, name it, and then apply an icon to help you identify it.Reply & Delete: Opens a reply to the selected message, and then deletes the original message.Done: Moves the message to a specified mail folder, marks the message complete, and then marks it as read.If your organization uses Microsoft Exchange Server, your team members names are detected in the Global Address List and inserted in the “To” box. Team E-mail: Forwards the message to others in your team.If your organization uses Microsoft Exchange Server, your manager’s name is detected in the Global Address List and inserted in the “To” box, or you can specify the recipient.
Move to: Moves the selected message to a mail folder that you specify and marks the message as read.Outlook has a whole slew of them ready to use at a moment’s notice, provided by the Microsoft Office support website: If you’re more comfortable selecting the default Quick Steps, you can do that, too. Create a brand-new Quick Step from scratch.Create a Quick Step based off of an action.You can approach this goal three different ways: Getting started with Quick Steps is simple enough to jump into right away. Quick Steps can hold up to six of your most convenient functions in your Outlook ribbon, so make sure to pick the ones that enhance productivity the most. You can even make a Send and Delete action, so your inbox won’t be bogged down by unnecessary emails.
For instance, an Outlook Quick Step can make a custom Send and Archive shortcut, so it can store the message into a specific folder for later review. The primary advantage of using Quick Steps is that they are completely customizable, so you can create custom commands with a few simple steps. For those deterred from these features or functions, Microsoft Outlook has a Quick Steps feature that takes the pain out of multiple-step processes and reduces it to the click of a button. Sometimes the reason for not taking advantage of more complex features in programs is that they take multiple steps to complete.